Free PTO Calculators 2026 — 26 Tools for US Employees
Accrual, payout, hours-to-days, accrual rate, prorated PTO, Excel templates, state laws (CA, NY, TX, FL), FMLA, and unlimited PTO calculators. Fast, accurate, no sign-up required. Trusted by 75,000+ US employees & HR professionals monthly.
About MyPtoCalculator
MyPtoCalculator provides 26 free PTO calculators for 2026 designed for US employees, HR professionals, and payroll teams. Our tools cover PTO accrual, unused PTO payout, hours-to-days conversion, accrual rate calculations, prorated PTO, Excel templates, state-specific laws (California, New York, Texas, Florida), FMLA eligibility, and unlimited PTO probability — all without any sign-up or hidden cost.
Whether you are checking how much PTO you have accrued, estimating your unused PTO payout before leaving a job, converting PTO hours to days, or comparing your employer's policy against state labor laws, our tools give you instant, accurate answers based on current US employment regulations and HR best practices.
Why Choose MyPtoCalculator?
There are dozens of PTO tracker apps and payroll sites. Here is what makes MyPtoCalculator different:
- 26 tools in one place: Accrual, payout, hours-to-days, accrual rate, prorated PTO, Excel templates, state laws, FMLA, unlimited PTO, trackers — all on a single platform.
- No sign-up, ever: Open any calculator and get instant results. No email, no credit card, no account.
- State-specific accuracy: California, New York, Texas, and Florida PTO payout laws are factored into the correct tools.
- Updated for 2026: All tools reflect current US employment regulations and HR benchmarks.
- Mobile-first: Every calculator works beautifully on smartphones, tablets, and desktops.
- Privacy-focused: We never store your data or calculation results. Everything stays on your device.
Our PTO Calculator Categories
We organize our tools into clear categories, each designed for a specific PTO question:
PTO Accrual & Balance
Calculate how much PTO you earn per pay period, week, or month based on your employer's policy. Includes tools for bi-weekly, semi-monthly, and monthly accrual schedules, plus remaining balance calculators.
PTO Hours to Days & Time Conversion
Convert PTO hours into work days (8-hour, 7.5-hour, or 10-hour schedules) and calculate your PTO time accrued, used, and remaining — in hours and days. Essential for part-time and 4-day workweek employees.
PTO Accrual Rate Calculator
Find your PTO accrual rate per hour, per pay period, and per year. Compare your rate against US averages (80–120 hours/year) and tenure tiers (3–5 years, 5–10 years, 10+ years).
Prorated PTO for New Hires
Calculate prorated PTO for mid-year hires, part-time employees, and schedule changes. Three methods: by months, by days, or by scheduled hours per week.
PTO Excel Template
Download a free PTO Excel template (CSV) and get the exact Excel formulas to track PTO accrual, usage, and payout. Works in Excel, Google Sheets, Numbers, and LibreOffice.
PTO Payout & Cashout
Estimate how much unused PTO you would receive as a payout when leaving a job, retiring, or switching employers. Includes after-tax estimates and state-specific cashout rules.
State-Specific PTO Laws
California, New York, Texas, and Florida have very different PTO payout rules. Our state-specific calculators show you exactly what your employer is legally required to pay, based on your state's labor code.
FMLA & Leave Calculators
Calculate FMLA eligibility, leave duration, and how FMLA interacts with PTO. Ideal for HR teams and employees planning medical or family leave.
Unlimited PTO Tools
Unlimited PTO sounds great on paper, but 42% of employees take LESS time off under it. Our Unlimited PTO Probability Calculator estimates realistic usage based on your role, seniority, and company culture.
Trackers & Planners
Tools for tracking used PTO, planning PTO around holidays, comparing PTO vs 401k contributions, and negotiating PTO as part of a job offer.
Popular PTO Calculators
- PTO Accrual Calculator: Calculate how much PTO you accrue per pay period.
- PTO Payout Calculator: Estimate unused PTO payout when leaving a job.
- PTO Hours to Days Converter: Convert PTO hours into work days (8, 7.5, or 10-hour schedules).
- PTO Accrual Rate Calculator: Find your accrual rate per hour and compare to US averages.
- PTO Time Calculator: Calculate accrued, used, and remaining PTO time.
- Prorated PTO Calculator: Prorated PTO for mid-year hires and part-time employees.
- PTO Excel Template: Free CSV template and Excel formulas for PTO tracking.
- California PTO Calculator: CA-specific PTO laws and payout rules.
- FMLA Calculator: Calculate FMLA eligibility and leave duration.
- Unlimited PTO Probability: Estimate actual time off with unlimited PTO policy.
- State PTO Payout Checker: See what your state requires employers to pay out.