2025 New York PTO Calculator | Accurate NY Sick Leave & Vacation Estimates
Calculate your paid time off rights under New York law with our free New York PTO calculator. This essential tool helps employees and employers estimate sick leave accrual, vacation payout values, and tax withholding according to 2025 NY labor laws.
This New York PTO calculator tool uses current 2025 NY labor laws to provide accurate estimates for:
PTO accrual rates based on hours worked
NY Sick Leave calculations (state and NYC-specific)
Tax withholding for NY state and local taxes
PTO payout values upon termination
Accrual projections for future PTO earnings
NYC-specific benefits including Safe Time for victims of domestic violence
New York PTO Formula (2025):
NY Sick Leave = 1 hour per 30 hours worked (40 hour max)
NYC Safe Time = Additional 40 hours for victims of violence
NY Tax Withholding = 4.5-10.9% State + 3.876% NYC (if applicable)
PTO Payout = Required if policy promises it
Minimum Wage = $15.00 statewide (higher in NYC for certain employers)
New York PTO Laws in 2025
Our NY vacation payout calculator incorporates these key legal requirements that affect paid time off in New York State:
Paid Sick Leave Requirements
Law 40 hours/year for employers with 5+ employees
Law 40 hours/year for NYC employers of any size
Law Accrues at 1 hour per 30 hours worked
Law Can be used for employee or family member illness
Law Covers mental health conditions and preventive care
Law Must carry over unused time to next year (up to cap)
Vacation Payout Regulations
Law Not required unless company policy states so
Law "Use-it-or-lose-it" policies allowed if reasonable notice given
Law Must be paid according to final rate of pay
Law Must be included in final paycheck if required by policy
Law Cannot have different payout rules for different employees
NYC-Specific Provisions
New York City has additional requirements that our calculator accounts for when you select the NYC location option:
NYC Law Earned Safe and Sick Time Act (ESSTA) provides additional protections
NYC Law 40 additional hours of Safe Time for victims of domestic violence
NYC Law Employers must provide written notice of rights
NYC Law Faster accrual for certain industries like fast food
NYC Law More generous carryover provisions than state law
2025 NY Tax Withholding on PTO
The NY PTO payout calculator accounts for these 2025 tax rates that apply to PTO payouts:
State and Local Taxes
State Income Tax: 4.5-10.9% (based on income brackets)
NYC Local Tax: 3.876% (for NYC residents only)
Yonkers Tax: Additional 1.61135% for Yonkers residents
Federal Taxes
Social Security: 6.2% on first $168,600 of wages
Medicare: 1.45% standard rate (2.35% over $200,000)
Federal Income Tax: 10-37% based on bracket
Important Note: PTO payouts are considered supplemental wages and may be subject to different withholding rules than regular paychecks. Our calculator uses the aggregate method for most accurate estimates.
How to Maximize Your PTO Benefits in New York
Based on 2025 regulations, here are strategies to make the most of your paid time off:
For Employees
Track your accruals: Use our calculator monthly to verify your employer is accruing correctly
Understand carryover rules: NY requires unused sick time to carry over (up to the cap)
Document usage: Keep records of sick time taken and available balance
Know your rights: Employers cannot retaliate for proper sick leave usage
Plan vacations strategically: Consider payout policies before leaving a job
For Employers
Update policies annually: Ensure compliance with changing NY laws
Train managers: Properly handle sick leave requests to avoid violations
Document everything: Maintain clear records of accruals and usage
Consider frontloading: Alternative to accrual that may simplify administration
Communicate clearly: Employees must understand their PTO benefits
Common Questions About NY PTO in 2025
Is unused PTO paid out when I leave my job?
In New York, vacation time payout upon separation depends on company policy. If the employer has a policy of paying out accrued vacation, they must follow it. Sick time is generally not required to be paid out unless specified in policy.
Can my employer deny my sick leave request?
Employers can only deny sick leave if the request doesn't qualify under NY law or if proper notice wasn't given when feasible. They cannot require documentation for absences of 3 days or less.
How does NYC's law differ from NY State's?
NYC's law covers all employers (not just 5+ employees), provides additional Safe Time benefits, and has stronger enforcement provisions. Our calculator automatically adjusts when you select NYC location.
Are part-time employees eligible for PTO?
Yes, NY sick leave accrues based on hours worked, so part-time employees earn pro-rated benefits. Our calculator works for any work schedule.
Can I use sick time for family members?
Yes, NY law allows sick leave to care for family members as defined by law, including children, spouses, domestic partners, parents, and more.
Pro Tip: NYC employees may qualify for both NY State Sick Leave and NYC Earned Safe/Sick Time Act benefits. Use the calculator's NYC setting for accurate totals.
Disclaimer: This calculator provides estimates based on 2025 New York labor laws and tax rates. It is not legal advice. For official determinations, consult the NY Department of Labor or a qualified professional. Rates are subject to change.